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3LSSM2026A-131 Procurement of Other Professional Services (Procurement of Services of a Certification Body (CB) for the ISO 90012015 Quality Management System (QMS) Certification of the Seventeen (17
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3LSSM2026A-131 Procurement of Other Professional Services Procurement of Services of a Certification Body CB for the ISO 9001:2015 Quality Management System QMS Certification of the Seventeen 17
1 The Philippine National Police PNP, through the General Appropriations Act FY 2025 intends to apply the sum of Eight Million Two Hundred Thirty-Two Thousand Pesos PhP8,232,000.00 being the Approved Budget for the Contract ABC to payments under the contract for the Procurement of Other Professional Services Procurement of Services of a Certification Body CB for the ISO 9001:2015 Quality Management System QMS Certification of the Seventeen 17 PNP Offices/Units under Public Bidding No. 3LSSM2026A-131. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals. 2 The Philippine National Police now calls for the submission of short-listing documents for the Procurement of Other Professional Services Procurement of Services of a Certification Body CB for the ISO 9001:2015 Quality Management System QMS Certification of the Seventeen PNP Offices/Units using the Quality Cost-Based Evaluation Procedure QCBEP. Short-listing documents of interested consultants must be duly received by the Logistics Support Service Bids and Awards Committee LSS BAC Secretariat on or before July 16, 2026 at 2:00 P.M. at 2nd Floor Conference Room, PNP LSS Building, Camp BGen Rafael T Crame, Quezon City. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. 3 Interested bidders may obtain further information from Philippine National Police Logistics Support Service Bids and Awards Committee Secretariat and inspect the Bidding Documents at the address given below during working days from 8:00 A.M. to 5:00 P.M. 4 A complete set of Bidding Documents may be acquired by interested Bidders on July 8, 2026 to August 18, 2026 from the given address below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten Thousand Pesos PhP10,000.00. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System PhilGEPS and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5 The BAC shall draw up the short-list of consultants from those who have submitted Expression of Interest, including the short-listing documents, and have been determined as eligible in accordance with the provisions of Republic Act RA No. 12009, otherwise known as the “New Government Procurement Act”, and its Implementing Rules and Regulations IRR. The short-list shall consist of three 3 to five 5 prospective bidders who will be entitled to submit bids manually. The criteria and rating system for short-listing are: CERTIFICATION BODY TECHNICAL EVALUATION DOCUMENTARY REQUIREMENTS: ELIGIBILITY REQUIREMENTS: ? Legal Documents 1. PhilGEPS Certificate of Registration and Membership ? Technical Documents 1. Statement of the prospective bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any The bidder shall submit the following documents or equivalent documents as proof of the statement of all ongoing and completed government and private contracts: 1. Copy of the contract of sale, or Purchase Order; 2. BIR authorized Official Receipt or appropriate equivalent document; 3. Proof of acceptance or its equivalent, such as but not limited to certificate of acceptance, airway bill in case of letter of credit; and 4. If the value of SLC was adjusted to current prices using the Philippine Statistics Authority PSA consumer price indices, a certification duly issued by the PSA. 2. Statement of the consultant specifying its nationality and confirming that those who will actually perform the service are registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions including their respective curriculum vitae. 3. If applicable, the Joint Venture Agreement JVA. BASED on TERMS OF REFERENCE: ? Organizational Chart for the Contract to Bid ? List of Key Personnel to be assigned on the contract to be bid to include their curriculum vitae. ? Other Documentary requirements as indicated in the QCBEP: A. 10% -Quality of Personnel to be assigned Suitability of key staff to perform the duties for the project and General qualifications and competence including education and training of the key staff. 1. ISO Certificate of Company - 5 points 2. Master’s Degree Diploma Team Leader - 1 point 3. Bachelor’s Diploma Staff - 1 point 4. Related Training Certificate/Diploma - 1.5 points Such as but not limited to Auditing, Consultancy and QMS 5. ISO Training Certificates/Diploma - 1.5 points Note: Items 1-5 must be authenticated by the company’s authorized representative. The original copy of the documents may be required for validation during evaluation. B. 50% - Experience and Capability of Certification Body Includes records of previous engagement and quality of performance in similar and in other projects; relationship with previous and current clients and overall commitments, and the geographical distribution of current/impending projects. 1. Documents of Ongoing and Completed Projects B1.1 Actual hands-on experience auditing - 20 points a government agency ? At least 3 Government Agencies B1.2 of Similar, Handled, and Certified - 15 points Projects in the Philippines ? At least 2 Government Agencies and 1 Private Agency 2. Clients Survey Form B2.1 Relationship with handled projects. - 15 points ? Assessment and Evaluation of finished projects ? At least 3 positive results of finished projects Note: Items 1-2 must be authenticated by the company’s authorized representative. The original copy of the documents may be required for validation during evaluation. C. 40% - Plan of Approach and Methodology Emphasis on the clarity, feasibility, innovativeness, and comprehensiveness of the plan approach. The quality of the interpretation of project problems and risks, 1. Detailed Work Plan and Methodology with minimum template C1.1 Timeline - 10 points ? Based on terms of reference C1.2 Submission of proposed project -30 points Workplan and Methodology ? Using the sample work plan ? Other International Accreditation Forum IAF recognized accreditation bodies such as DAkkS, ANAB, UKAS ? Accreditation from the Department of Trade and Industry-Philippine Accreditation Bureau DTI-PAB with International Accreditation Form IAF Member Mark/Logo 6 Bidding will be conducted through competitive selection using non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations IRR of RA No. 12009. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent 60% interest or outstanding capital stock belonging to citizens of the Philippines. 7 The Procuring Entity shall evaluate bids to determine the Highest Rated Bid using the Quality-Cost Based Evaluation procedure. The Procuring Entity shall indicate the weights to be allocated for the Technical and Financial Proposals. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders. 8 Short-Listing Documents must be received by the Procuring Entity’s BAC at the address indicated in the Request for Expression of Interest on or before the date and time indicated in the SDS. 9 The contract shall be completed within two 2 years from the receipt of Notice to Proceed. 10 All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. 11 The certification as to the current workload relative to capacity shall be made in accordance with the Instructions to Bidders in relation to TPF 5 therein. 12 The Philippine National Police reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of RA No. 12009 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
Pre-bid Conference:
Date: 04/08/2026
Time: 2:30 PM
Venue: 2nd Floor Conference Room, PNP LSS Building, Camp BGen Rafael T Crame, Quezon City
Approved Budget: 8,232,000.00
Closing Date: 18/08/2026
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